Pharmacy/Pharmacist
FAQ
Operational
Procedure
1. NIPDEC will ensure adequate supplies of
each participating drug at Central Stores and will deliver
sufficient quantities of each item to every private pharmacy,
nationwide.
2. Each pharmacy must sign for receipt of
the delivered goods. A copy of this delivery / receiving document
must be maintained by the pharmacy.
3.
NIPDEC will deliver prepared triplicate prescription pads
to medical practitioners (in the private sector), nationwide.
These prescription pads will be specially coded to allow for
tracking of the users.
4. The triplicate sheets of the prescription
pads will be colour-coded and labeled:
(1) Pharmacy Copy
(2) NIPDEC Copy
(3) Doctor’s Copy
5.
Patients wishing to participate in the programme must provide proof of eligibility to the attending doctor. This must be in the form of a National Identification Card or, in the case of children – the new computerised Birth Certificate.
6. After due diagnosis and should the patient
require any of the participating drugs, the doctor, will write
a prescription utilizing the prepared triplicate Prescription
Pad.
7.
The doctor keeps that copy of the prescription labeled “Doctor’s
Copy” and gives the patient the other two copies.
8. The patient must present the two copies
to a private pharmacy for filling. The pharmacy must fill
the entire prescription or return both copies to the patient
for filling elsewhere.
9. The pharmacy must maintain a file for prescriptions
dispensed utilizing the ”Pharmacy Copy”.
10.
The pharmacy must batch the copies labelled “NIPDEC
Copy” for forwarding to NIPDEC as
claims for payment for Professional Fees.
11.
The Pharmacy must complete a “Claim Summary Data Sheet” for
submission per batch of claims.
12. NIPDEC will process the data forwarded
and prepare payments for Professional Fees.
13.
The private pharmacy must collect payment cheques from NIPDEC
Head Office on St. Vincent Street Port-of-Spain.
14. NIPDEC will examine data collected to
verify compliance with the programme guidelines by the doctors
and pharmacies.
15. NIPDEC will monitor Inventory Levels at
each pharmacy to ensure that Actual Stock on Hand matches
that, which is calculated by the data collected for Stock
Received and Stock Dispensed.
16. Discrepancies will be to the account of
the errant pharmacy (at Market Value), and the matter will
be referred to the Pharmacy Board for its further action,
as it deems necessary.
17. NIPDEC will utilize an impress inventory
system to ensure adequate availability of stock at the private
pharmacies. A pharmacy must call NIPDEC to place an order
for stock renewal and delivery of requested stock will be
made within 48 hours.
NB:
Per vial of Insulin - dispense Ten (10) Syringes with Needles
Prescriptions
from the Public Sector
(a) Patients (from the Public Sector) wishing
to participate in the Programme must provide proof of eligibility
to the dispensing Pharmacist. This must be in the form of
a National Identification Card or a Disability Assistance
Card.
(b) The Pharmacist must complete a Triplicate
Prescription Form, transcribing the relevant prescribing information
from the original Public Sector prescription and must include
the patient’s National Identification Number or Disability
Assistance number.
(c) The pharmacy must maintain a file for
prescriptions dispensed utilizing the “Pharmacy Copy” and
the “Doctor’s Copy”.
(d)
The pharmacy must attach a copy of the Public Sector prescription
to the ‘NIPDEC Copy” for forwarding to NIPDEC as part of the
process for claims for payment for professional fees.
Click
here for instruction on how to fill forms.
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